6 Essential Forms Every Event Planner Needs

As an event planner, your to-do list is never-ending. From securing venues to managing vendors, promoting the event, and everything in between, there's a lot to juggle. One crucial aspect that can often get overlooked? Event forms.

The right forms can streamline your event planning process immensely - from collecting registrations to getting post-event feedback. But creating and managing these forms can also be a huge time suck. That's where innovative platforms like SuprForms that convert Google Forms into WhatsApp conversations come in. Let's explore the key event forms you need and how using a WhatsApp conversational approach can revolutionize the process.

Registration Form

Every event needs an easy way for attendees to sign up. Registration forms collect key details like names, contact info, ticket types, and any other custom questions you need. But getting people to actually complete those forms can be a challenge.

With WhatsApp conversational forms like SuprForms, you can embed your entire registration flow directly into WhatsApp for a smooth, engaging experience from start to finish. No more dropping off after they click a registration link - the form comes right to them in an app they use every day.

You can collect everything from basic name and email, to ticket preferences, session sign-ups, meal choices and any other required details. Thanks to the conversational format, it feels natural and low-friction. Automatic follow-ups and reminders further boost completion rates.

For added convenience, you can even integrate payment gateways right into the WhatsApp flow to let registrants pay fees securely without any extra steps. It's registration made incredibly simple for your attendees and insightful for you with real-time data.

As an event planner juggling it all, using WhatsApp for registration means one less platform to worry about. Create your registration form once, then share the WhatsApp link anywhere - email, website, social media, and more. The conversational format drives far higher engagement than static registration pages.

Travel & Accommodation Forms

Are you hosting an event with out-of-town guests? Rather than emailing back-and-forth, send your travel & accommodation form over WhatsApp for a smooth, conversational experience collecting lodging needs, flight details, arrival times and any other required information.

Guests can simply respond to your questions whenever convenient for them, without losing context. It's a far cry from filling out a static web form. You can even automate follow-ups and reminders to ensure you have everything you need for coordinating guest travel.

Feedback Form 

Post-event surveys are critical for measuring your event's success and identifying areas for improvement next time. But actually getting attendees to take the time and fill out those feedback forms is notoriously difficult.

Delivering your feedback form via WhatsApp as attendees are leaving the venue boosts engagement through a casual, conversational approach they're already accustomed to. Pair that with incentives like entering them in a prize draw, and you're far more likely to get the valuable feedback you need.

Vendor & Exhibitor Forms

From caterers and speakers to exhibitors and sponsors, events require managing countless vendors. Use WhatsApp forms to streamline collecting all their details, requirements, setup needs, shipping information and any other vendor-related data.

Sending a WhatsApp form puts the process in a conversational format vendors are already comfortable with, rather than overwhelming them with a complex web form. You can even use WhatsApp to gather post-event feedback and reviews from your vendors.

Volunteer Registration

Running a successful event is a team effort that requires plenty of volunteers to pull off. Get volunteers signed up for your event via dedicated WhatsApp registration forms created with SuprForms.

Not only can you collect their basic contact details, but you can also assign roles, send schedules and reminders, gather t-shirt sizes and any other volunteer-specific information you need - all through the ease of a conversational WhatsApp chat. It's an extremely effective way to recruit, manage and communicate with your volunteer squad.

Lead Capture Form

For many businesses, events represent a prime opportunity to generate leads and grow their sales pipeline. Creating a simple WhatsApp lead form is the perfect way to naturally capture key contact details and other relevant information from interested attendees.

While people are often reluctant to hand over their information via a static web form, the conversational approach feels far more casual and low-pressure. You can even integrate the lead form into a broader WhatsApp messaging sequence to nurture those leads toward becoming customers after the event.

With WhatsApp conversational forms like SuprForms, creating and sharing all of the above forms is simple - no more wrestling with form builders or landing pages that lead to poor engagement. Your forms open up as natural conversations for an unbeatable user experience from start to finish. Event planning is hard enough - let intuitive WhatsApp solutions powered by SuprForms handle all your forms so you can focus on creating amazing event experiences!